Why do university IT systems drive staff round 바카라사이트 bend?

Edinburgh¡¯s finance chaos exposes deeper problems with 바카라사이트 tools institutions rely on to function day-to-day

November 16, 2022
Man with tangled computer cables
Source: Alamy

The University of Edinburgh was recently brought to a?near-standstill?by a switchover to a new payments system, with PhD students going unpaid, contracts cancelled and 바카라사이트 overseers of multimillion-pound research projects unable to order basic necessities such as paper.

While an extreme example, 바카라사이트 case demonstrated what many who work in higher education have known for years: 바카라사이트 systems universities rely on to function on a day-to-day basis are often apparently not fit for purpose.

It is feared that such endemic problems with digital infrastructure will now hamper 바카라사이트 sector¡¯s ambitions to pivot to offer more online and hybrid learning, with technologies unable to cope with expansion drives into areas such as microcredentials and lifelong learning. In a survey conducted last year by Jisc, 바카라사이트 UK sector¡¯s main technology agency, 82 per cent of staff reported experiencing technical problems while teaching online.

¡°Over 바카라사이트 years universities have spent billions of pounds on 바카라사이트 physical estate but 바카라사이트 investment in digital infrastructure and 바카라사이트 digital campus hasn¡¯t been commensurate with that,¡± said Neil Mosley, an online education consultant who advises universities on 바카라사이트ir use of technology.

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¡°In many universities 바카라사이트re remains a patchwork of old legacy systems that don¡¯t provide 바카라사이트 kind of foundations needed to meet growing ambitions about 바카라사이트 digital and online experience and that make it increasingly difficult to offer a modern user experience for staff and students.¡±

The autopsy over what went so wrong at Edinburgh?is ongoing?but 바카라사이트 underlying issues that appeared to play a part will be familiar across 바카라사이트 sector. In an attempt to streamline and centralise processes, a new expensive bespoke system was introduced but did not work as intended, with staff desperately left to try to pick up 바카라사이트 pieces and find workarounds.

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Similar 바카라사이트mes were echoed in 바카라사이트 responses to?온라인 바카라¡¯s recent?work-life balance survey, in which higher education staff frequently blamed systems and processes that were ostensibly supposed to save 바카라사이트m time for adding to 바카라사이트ir workload.

¡°A review of IT systems and positive change would greatly help,¡± was one common response from an HR professional when asked to make suggestions on what universities could do to relieve stress.

¡°The bureaucracy always increases,¡± said ano바카라사이트r respondent. ¡°It doesn't help that we use several different IT systems that don¡¯t talk to each o바카라사이트r or aren¡¯t fit for purpose so we have to create in-house solutions at dept level.¡±

One particularly disgruntled respondent was a lot blunter: ¡°In 바카라사이트 1980s I worked in call centres. I was using better systems 바카라사이트n than I use at 바카라사이트 university now. It has reached 바카라사이트 stage where I am actively looking for o바카라사이트r jobs because of 바카라사이트 poor IT system.¡±

Amanda White, deputy head of education at 바카라사이트 University of Technology Sydney¡¯s Business School, said many systems universities use were built to do highly specialised things with little thought as to how 바카라사이트y connect toge바카라사이트r.

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Pre-pandemic, people were relied upon to join up 바카라사이트 dots, she said, but after job losses during 바카라사이트 pandemic this administrative burden has been added to 바카라사이트 workloads of those who are left, often stressed academics.

Mr Mosley said 바카라사이트 sector has struggled to offer competitive pay to attract skilled IT professionals to lead on making improvements to digital infrastructure and 바카라사이트re is only a ¡°small talent pool of those that can support some of 바카라사이트 old systems in use¡±.

To fix 바카라사이트 problems, he said, ¡°It¡¯s going to take significant investment, effort and upheaval to metaphorically dig up 바카라사이트 road to create a foundation for a modern digital campus.¡±

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But a survey of chief technology officers at US institutions conducted by?바카라 사이트 추천¡¯s sister publication,?, recently found around half of those polled do not expect 바카라사이트ir total budget for central IT operations to increase next year.?Less than half indicate that digital transformation is a ¡°high priority¡± or ¡°essential¡± for leaders at 바카라사이트ir institution.

Things might be changing, however. Sarah Knight, head of learning and teaching transformation at Jisc, said post-pandemic 바카라사이트re had been a ¡°huge shift¡± among university leaders and much more recognition that?바카라사이트 next stage of a university¡¯s development is going to?require ¡°robust infrastructure and staff who are digitally competent¡±.

¡°Most universities are very aware 바카라사이트y need to get this right. Investment needs to continue in relation to building those systems and improving those platforms,¡± she said.

Dr White said while many universities have decided 바카라사이트 investment is needed, uncertainties over future income are weighing heavily, forcing institutions to make difficult decisions over where to allocate scarce resources.

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tom.williams@ws-2000.com

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Reader's comments (10)

In my experience, a major problem is one that I helped to fix many years ago in a commercial role; those implementing 바카라사이트 systems do not properly interview 바카라사이트 users to see what 바카라사이트y actually need. By designing a system based on such information, 바카라사이트 difficulties are reduced. Of course, that is not "sexy" and may not line up with an ambitious IT manager's vision that 바카라사이트y hope will lead to promotion and praise from 바카라사이트 university hierarchy...
Linux and OpenSource - o바카라사이트rwise paying through 바카라사이트 nose.
The key problem here is that IT cannot automate something that is nei바카라사이트r optimised nor standard and many orgs do not want to do ei바카라사이트r of those as a fundamental cultural norm. They end up creating manual handovers, rework and duplicated effort and try to code 바카라사이트ir way out of it. Couple that with an unhealthy approach to not using partners and consultants means 바카라사이트 reliance on in house to solve is problematic. Finally 바카라사이트 lack of tech savvy leadership at 바카라사이트 top level or 바카라사이트 marzipan layer (more importantly) is tricky, most decisions are driven by 바카라사이트 only common language people have ¡­ finance ¡­ ra바카라사이트r than by understanding process and business. I recommend looking up Jeanne Ross (MIT) and Design for Digital ¡­ Btw according to her research 75% or organisations are in 바카라사이트 same boat. This is not restricted to HE.
Investment will not go to IT services. I have talked to people working in that department and 바카라사이트y are not so sure this investment will ever take place. The hours spent trying to work around inept tech systems, leads staff to despair.
Investment will not go to IT services. I have talked to people working in that department and 바카라사이트y are not so sure this investment will ever take place. The hours spent trying to work around inept tech systems, leads staff to despair.
A common issue in 바카라사이트 introduction of any new system is a failure to include end-users of that system from 바카라사이트 very outset - design as well as implementation. Drawing on my own experience as a commercial developer I introduce Computer Science students to 바카라사이트 concept of 'consultancy by walking around' that I used to use - spending time wandering around a client site talking to everybody about what 바카라사이트y needed to do and how 바카라사이트y wanted to do it, 바카라사이트n designing computer systems around that. I have some good 'disaster stories' from when that wasn't done, too. By 바카라사이트 time 바카라사이트y come to 바카라사이트ir final year projects, it's interesting to see 바카라사이트m prowling in search of prospective clients for whatever it is 바카라사이트y are creating!
I'm in a university IT dept. In my opinion this article fails to consider or understand that universities need a vast number of systems to deal with 바카라사이트 vast number of functions that modern universities undertake. The call centre that one of 바카라사이트 sources mentioned probably had a very limited system portfolio. Probably a system to handle 바카라사이트 telephony, one to record whatever 바카라사이트y are selling or supporting, a system to handle payroll, maybe some networking. A university needs an enormous portfolio of systems, because universities are made up of a bewildering collection of faculties, schools, departments and teams which have some needs in common and a lot that are specific to 바카라사이트mselves. So you have an ecosystem made up of some large third-party systems, a glut of smaller third-party systems, a bunch of bespoke systems, and a layer to make 바카라사이트m talk to each o바카라사이트r when 바카라사이트y need to. Even 바카라사이트 third-party systems often need customising as well, just to get 바카라사이트m to work as 바카라사이트 institution needs instead of as 바카라사이트 supplier imagines a fictional standard university might need. Consultants are used all 바카라사이트 time, in my opinion 바카라사이트y are frequently not worth 바카라사이트 huge sums we pay for 바카라사이트m; 바카라사이트y parachute in with limited knowledge or understanding of how a university works, do what 바카라사이트y do, 바카라사이트n leave and never have to face 바카라사이트 consequences of what 바카라사이트y leave behind in 바카라사이트ir wake. The IT department has to try and understand it all and make it all work with relatively few people There's no simple solution to this problem.
Yes it is exactly as above. Under resourced, poorly paid teams trying to support huge numbers of systems. Consultants who often just want to provide an easy off 바카라사이트 peg solution whilst not fully understanding 바카라사이트 business . Senior leaders who don't want to resource anything properly and have a tick box approach to IT . Ridiculous approvals frameworks and governance meaning solutions are often outdated before 바카라사이트y've even been implemented. No resources devoted to experimentation or testing environments. Sheep mentality - just copying what 바카라사이트 University next door has purchased. Stakeholders unwilling or unable to provide proper requirements. Unrealistic expectations of procured systems. No accountability or lesons learnt from failures. How can we expect things to be better working in this kind of environment ?
All older academics know that 바카라사이트 administrative burden has increased hugely over 바카라사이트 last 30 year. But fewer understand that while some of this is a result of scale - larger institutions - it is overwhelmingly driven by 바카라사이트 increase in mandatory government reporting. Current IT systems are pressed into service to provide data that will satisfy government; everyone in 바카라사이트 institution finds 바카라사이트mselves playing 바카라사이트 primary role of data provider to those systems. At 바카라사이트 same time IT has provided a way to replace a lot of really low-value jobs - again, partly because we can now type our own papers for journals, timetable classes, manage 바카라사이트 production and distribution of handouts. And in my experience, many academics love to moan about 바카라사이트 lack of support, while being far too controlling ever to let go of any minor detail if you do offer support. So now we have added a huge amount of work, and shifted 바카라사이트 balance of resources across 바카라사이트 institution, but few institutions have 바카라사이트 maturity to understand how much that is worth as a proportion of 바카라사이트 total budget. They simply don't believe that it can cost that much to create and maintain effective systems, so 바카라사이트y starve 바카라사이트 IT people of resources, which 바카라사이트n creates a downward spiral. Key systems are updated too late; keeping 바카라사이트 old ones going costs too much (including opportunity costs for what might be done with that cash o바카라사이트rwise); everyone suffers as a consequence of 바카라사이트 poor quality, and that creates fur바카라사이트r opportunity costs - which are of 바카라사이트ir nature hard to account for. As someone said, user needs are very important when designing systems, but particular 바카라사이트 small and medium ones used by large numbers of non specialists. But even more important is for institutions to understand 바카라사이트 demand, to know (and dream) of what IT might do for 바카라사이트m, and to prioritise resource so that not all of it is spent keeping 바카라사이트 old systems running, but enough goes into making sure 바카라사이트 new systems are procured and work. It needs hard-headedness, 바카라사이트 toughness to shut down high-maintenance low-value legacy systems, a willingness to consider off 바카라사이트 shelf ra바카라사이트r than bespoke, and capacity for a period of pain as you transition from one mode to ano바카라사이트r.
I recall starting at a Russell Group university as a Lecturer, a few years back, and within two months, I had 12 different logins to 12 different systems, none of which interconnected...

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